2024 NECO OFFICE PRACTICE: 2024 NECO OFFICE PRACTICE ANSWERS (6971)

(1a)

An office is generally a building, room or other area where an organization's employees perform administrative work in order to support and realize objects and goals of the organization.

(1b) PICK ANY 4 

(I) Receiving of Information

(ii) Collection of Information

(iii) Recording of Information

(iv) Creating of Records

(v) Processing or Arranging of Information

(vi) Computation and Statistical Work

(vii) Analyzing of Information

(viii) Maintenance of Record

(1c) Pick any 2

( i) Recording Information: 

Both received and collected information should be properly recorded in suitable form. An office determines the form, number and nature of records to be maintained according to the needs. Some forms are specified in the respective statutes.

(ii)Creating Records :

The information should be converted into according to the needs and prepare financial and cost accounts, production details, sales particulars, man hours worked, price list and the like.

(iii) Processing or Arranging Information :

The received and collected information have to be arranged in a systematic way. If not so, there is no use of such received and collected information.

(5a)

=MERITS

(i) Speed: The speed of computers has made a vital impact on human society before some decades computers were just used for the purpose of some numerical calculations

(ii) Accuracy: Not only speed but a computer can work with almost 100% accuracy. This is also one of its advantages, as it can perform complex numerical calculations not only with speed but with unbelievable accuracy.

=DEMERITS

(i) Health Issues: Computer, when prolonged used, has negative effects on eyes due to radiation emitted by monitors. The eyes get dry resulting in blurry visions, the stress in the eye muscles results in weak eyesight.

(ii) Virus and hacking attacks: Virus is a worm and hacking is simply an unauthorized access over computer for some illicit purpose. Virus is being transferred from email attachment, viewing an infected website advertisement, through removable device like USB etc. once virus is transferred in host computer it can infect file, overwrite the file etc.

(5b)

- Downloading Malware from Untrustworthy Sites

- Software that Hasn’t Been Patched Properly